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Managing Participants

When runners join your run, there's not much you need to do — the system handles confirmations automatically. But here's what you should know about managing your group.

Auto-Confirmation​

Good news: There's no approval queue. When someone joins your run, they're automatically confirmed. This keeps things simple and encourages spontaneous participation.

Viewing Participants​

To see who's joining:

  1. Open your run from Hosting or My Schedule
  2. Click the participants button (shows count like "3/8")
  3. See the list of confirmed runners

Declining a Participant​

In rare cases, you may need to decline someone (e.g., they've messaged you that they can't make it, or there's a safety concern).

Tip: Before declining, reach out via chat if possible. A quick message explaining the situation keeps things friendly and avoids confusion.

To decline:

  1. Open the participants list
  2. Click the decline button next to their name
  3. Confirm your decision

The runner will be notified that they've been removed from the run.

Full Runs​

When your run reaches maximum capacity:

  • The join button becomes disabled for new runners
  • You'll receive a "Run Full" notification
  • The participant count shows as full (e.g., "8/8")

Tip: If you consistently fill up, consider scheduling more runs or increasing your participant limit.

Communicating with Participants​

Use the group chat to connect with your participants before the run:

  • Share last-minute details
  • Post meeting point clarifications
  • Build excitement!

Find the chat button (💬) on your run card in My Schedule.

Next: Completing Runs →